Health & Safety Information

Will I be required to wear a mask on the shuttle from the airport to the resort?

No. Now that the mask mandate on federal transportation has ended, masks will not be required. But we will have masks available, and anyone can wear a mask if that makes them more comfortable.

Will I be required to wear a mask at the conference?

No, you will not be required to wear a mask at the conference unless you are exposed to someone with COVID-19 (see below). We will have masks available, and anyone can wear a mask if that makes them more comfortable.

Do I need to take a COVID-19 test upon my arrival at the conference?

If you are not fully vaccinated, or do not have appropriate proof of your vaccination, you will be required to test before admission to the conference.

Do I need to be fully vaccinated to attend the conference?

No, but if you are not fully vaccinated, or do not have appropriate proof of full vaccination, you will be required to test before admission to the conference.

I have not yet received my Booster dose. Will I need to test upon arrival?

No, you only need to be fully vaccinated. You do not need to receive either booster shot.

Which vaccines will allow me to qualify as fully vaccinated?

The following vaccines, approved by the U.S. or the World Health Organization, qualify when taken in accordance with the time between doses listed below.

Vaccine Minimum Time Between Doses
Pfizer 17 days
Moderna 24 days
Johnson & Johnson (Janssen) Not Applicable
COVISHIELD (Serum Institute of India) 56 days
(as of March 20, 2022)
Oxford/AstraZeneca 28 days
Bharat Biotech (Covaxin) 28 days
Sinopharm 21 days
Sinovac (CoronaVac) 14 days
Nuvaxovid or Novavax 21 days
COVOVAX (Serum Institute of India) 21 days

 
What proof of vaccination will I need?

The chart below details the various types of acceptable proof of vaccination:

Type of Proof Example
The record of immunization from a health care provider or pharmacy This record should include the recipient’s name, the vaccine administered, the date(s) of administration, and the name of the health care professional(s) or clinic site(s) that administered the vaccine. 
A copy of the COVID–19 Vaccination Record Card COVID-19 Vaccination Record Card
A copy of medical records documenting the vaccination  
A copy of immunization records from a public health, state, or tribal immunization information system These state, public health or tribal immunization records should include the recipient’s name, the vaccine administered, the date(s) of administration, and the name of the health care professional(s) or clinic/pharmacy site(s) that administered the vaccine.  Sometimes, state immunization records may not include one or more of these data fields, such as clinic site; in those circumstances Littler will still accept the state immunization record as acceptable proof of vaccination.
A copy of any other official documentation that contains the vaccine administered, date(s) of administration, and the name of the health care professional(s) or clinic site(s) administering the vaccine(s)  

 
What if I cannot find my vaccination record?

You can still attend the conference. We will require you to take a COVID-19 test upon arrival.

How do I share my proof of vaccination?

Bring your proof of vaccination with you to conference registration. We will review your vaccination proof as you enter the conference area at the resort. We will not make copies of your information.

I don’t have a paper record of my vaccination, what should I do?

We will also accept an electronic record or a picture of your vaccination proof on your smartphone.

Should I take a COVID-19 test before leaving for the conference?

No. Littler is not requiring anyone to take a COVID-19 test before leaving for the Employer conference. However, if you are unvaccinated or do not have your proof of vaccination, you will have to take a COVID-19 test upon arrival at the resort. If you test positive, you may not attend the conference and you may have to isolate at the resort until you can return home.

To reduce the risk of testing positive upon arrival, we recommend you take an at-home rapid antigen test.

I recently tested positive for COVID-19 but I'm asymptomatic now, can I still attend the conference?

It depends on when you tested positive.

If you tested positive less than 10 days before your arrival at the conference, you may still be contagious, so you may not attend the event.

If you test positive 11 to 90 days before your arrival, and your symptoms (other than loss of taste or smell) have resolved, you may attend.

However, if you are unvaccinated you will need to test upon arrival. Due to your recent COVID-19 infection, it is possible you may still test positive during the arrival testing. If you test positive upon arrival, you will be re-tested to rule out a false positive test. If you still test positive, you may not attend the conference and you may have to isolate at the resort until you can return home.

To reduce the risk of a false positive test, we recommend that you take an at-home rapid antigen test before traveling to Phoenix. If you test positive at home, you will likely test positive at the conference.

If you cannot attend the conference, we will provide a full refund of the registration fee.

What should I do if I was exposed to someone with COVID-19 within 10 days of my arrival at the conference?

It depends on your vaccination status.

If you are up to date on your vaccines (which means you are fully vaccinated and have received at least one booster dose if you are eligible), you may attend the conference, but we will ask you to wear a mask, observe social distancing, and to take a test on the 5th day after your exposure. If day 5 occurs while you are at the conference, you may use Littler’s on-site testing process to take that test.

If you are not fully vaccinated or not up to date on your vaccines, you may not attend the conference.

If you cannot attend the conference, we will provide a full refund of the registration fee.

What will Littler do if someone tests positive at the conference?

We will take several actions, all in line with CDC’s Guidance. First, we will ask the individual to leave the event and remain in their hotel room, so they don’t expose others in attendance. Second, we will ask the individual to identify others with whom they were in close contact during their time at the event, and we will alert those contacts they may have been exposed so they can watch for symptoms of COVID-19. Depending on their vaccination status, they may be able to remain on site or they may need to leave as described above.

If you cannot attend the conference, we will provide a full refund of the registration fee.

What should I do if I develop symptoms of COVID-19 during the conference?

The testing vendor can come to your room to administer a COVID-19 test from your doorway. Contact Juanita Treadway at jt@mtgs.com to arrange for the test. The testing vendor will send you a text message with your test results. If you receive a positive COVID-19 test at the conference, you may not return to the event and you may have to isolate at the resort until you can return home.

If you test negative and are up to date on vaccinations (which means you are fully vaccinated and have received at least one booster dose if you are eligible), you may return to the conference, but you must wear a face covering and maintain social distance from others. We will also ask that you take another test the following day.

If you have symptoms of COVID-19 and are not up to date on your vaccinations, we will ask you to isolate in your room and not return to the conference. We will provide a full refund of the registration fee.

The resort has assured us our conference guests can stay at the hotel for a reasonable period of time until they can travel again. They will also extend you the conference room rate during your extended stay. Please note that Littler will not be responsible for expenses related to an extended stay due to required isolation, however Littler will refund the balance of your registration fee if you are unable to attend the conference due to a positive COVID-19 test.

What should I do if I test positive at the conference?

If you receive a positive COVID-19 test at the conference, our testing vendor will administer additional tests to determine whether the initial result was a false positive. If the additional tests are also positive, you may not attend the conference and you may have to isolate at the resort until you can return home.

The resort has assured us our conference guests can stay at the hotel for a reasonable period of time until they can travel again. They will also extend you the conference room rate during your extended stay. Please note that Littler will not be responsible for expenses related to an extended stay due to required isolation, however Littler will refund the balance of your registration fee if you are unable to attend the conference due to a positive COVID-19 test.

What should I do if I test positive after the conference?

If you test positive within 2 days after your last day at the conference, please notify executiveemployerconference@littler.com. We will work with you to identify others you may have been in close contact with, so we can alert them they may have been exposed so they can watch for symptoms of COVID-19.

Will departure testing be available for international travelers?

Yes. Departure testing will be available on Friday, May 6. Contact the Registration Desk for more information.

 

If you have a question that has not been addressed, need additional information or further clarification, please email executiveemployerconference@littler.com.